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Strategic Executive Assistant to CEO of Window Book

Company Name:
Solectria Renewables, VIA Motors, Delta-q Technologies, Plexim, Gridco Power Systems, Terrafugia
Join Window Book and thrive with a growing innovative software company in the postal
industry. Window Book is a customer-oriented company that helps to make businesses
more profitable by allowing them to mail and ship more intelligently using the US Postal
Service .

Window Book is growing! We are looking for an "A" player to work closely with our CEO to
execute and move forward on initiatives to help our clients and our organization grow. This is
an incredible opportunity to learn from the best and develop your career with an industry leader.
This is a fulltime, permanent position located in Cambridge, MA.
This is a highly competitive position. We are looking for someone with a strong commitment
to excellence and desire to succeed. Our star candidate will have an aptitude for building
meaningful relationships and instant rapport with all levels of the organization. They will
describe themselves as a very motivated and client-focused individual. Our ideal candidate takes
a strategic approach to problem solving and is highly motivated to complete projects, implement
to plan, and rise to meet each challenge as it presents itself.
To apply for this position, please respond by email to with your
cover letter and resume attached as a Word document. Please share why this is an ideal position
for you, and what your salary expectations are. Once submitted, please leave a voice mail at 617-
395-4507 stating why you believe you are a great fit for this position.

Skills & Requirements
Qualified individual should have:
o Minimum 3-5 years of experience supporting a top-level executive
o Strong interpersonal skills and presentation skills including written and oral
communications
o Ability to exercise professional judgment and discretion, while handling confidential
business situations
o An interest and curiosity towards personal and professional development
o Aptitude for organization, ability to multi-task, prioritize, and follow projects through to
completion
o Experience with technical, specialized, and sometimes complex office administrative
work
o Well-developed business acumen
o Genuine interest in learning about the postal industry
o A practiced and effective method of project management and goal setting to ensure
assignments are completed on time
o Strong and helpful habits developed to support working independently
o A positive, can-do attitude
o Eagerness to train and practice corporate core values and beliefs

Essential Administrative Duties
o Organize and manage multiple projects
o Manage Outlook calendar, coordinate appointments and meetings
o Make travel arrangements for CEO and other executives
o Read and correspond as necessary to the CEO's emails
o Compose, edit, and distribute correspondence
o Liaison to in-house and outside contacts
o Sort, scan, file mail, contracts, documents and other tasks relating to archiving
o Create reports, spreadsheets, flowcharts, tables, graphs and other forms of presentation as
needed (Word, Excel, Power Point, Outlook, CRM tools and other skills will be required)
o Manage highly confidential business and legal materials to ensure discretion and
appropriate action is taken
o Participate and lead various committees, task forces, and/or other WBI wide projects
o Complete additional projects as needed
o Support and engage in carrying out the CEO's vision of the organization

To apply for this position, please respond by email to with your
cover letter and resume attached as a Word document. Please share why this is an ideal position
for you, and what your salary expectations are. Once submitted, please leave a voice mail at 617-
395-4507 stating why you believe you are a great fit for this position.

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